When should you send your invoice to Walmart? 8th & Walton’s Heather Reid breaks down Walmart’s recommended invoicing timelines, including ship date, Must Arrive By (MAB) date, and post-receipt invoicing, and explains what actually works best.
Lainie: When is the best time to invoice?
Heather: Walmart actually addresses this in one of their Accounts Payable Claims and Deductions guides. They mention that you can send your invoice on the date your product ships, you can send it on the Must Arrive By date, what they call the MAB date, or you can wait and use a Retail Link tool like NOVA from a receiving point of view, or a PO report, to see what was actually received and then invoice.
However, based on my experience and best practices from doing this for a few years, the Must Arrive By date tends to be the best time to send the invoice to Walmart. That’s because there’s automatic matching within the system. If you send your invoice too early, it can arrive before the product is received, and then it won’t match to the actual receiving. That matching is a key part of Walmart’s system automation.
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